Payroll services for small businesses, in every state
Multi-state payroll without the compliance anxiety.
Multi-state payroll runs, tax deposits and filings, contractor payments, and benefits coordination handled end to end.
NEXACC is a private B2B accounting and payroll firm. We are not a government agency and are not affiliated with the IRS or any state agency.
What's included
- Multi-state payroll tax compliance
- Contractor and 1099 administration
- Benefits and deduction mapping
- Quarterly and annual tax filings
What you receive every month
Pay runs
Payroll processed and funded on your schedule, with same-day confirmation of gross pay, withholdings, and net pay.
Tax deposits and filings
Quarterly payroll tax filing package — 941, state withholding, and unemployment returns — filed on schedule.
Deadline calendar
State payroll tax setup, quarterly filings, and annual deadlines tracked so nothing is filed late.
Built for
- Multi-state and remote-first teams
- Practices with W-2 clinicians and 1099 contractors
- Businesses with tipped, hourly, or shift-based pay
- Companies fixing prior payroll tax notices
100%
On-time filing record
50
States supported
24 hrs
Notice response time
How engagements work — Per-payroll base fee plus per-employee pricing. Additional states quoted per jurisdiction.
The problems we solve
A new hire in a new state creates a compliance mess.
New-state payroll tax setup is reviewed before the first check runs.
Payroll taxes get filed late or wrong.
Filing calendar per jurisdiction, with confirmations retained and a quarterly reconciliation to the ledger.
Contractors are misclassified.
Worker classification review against IRS and state tests, documented in writing before onboarding.
Payroll never ties to the financials.
Payroll mapped by department, location, and class so labor cost shows up correctly in your P&L.
Full scope of work
Run cycle
- Semi-monthly, biweekly, or weekly payroll processing
- Hourly, salary, commission, bonus, and tipped pay
- Contractor payments and year-end 1099 filing
- Off-cycle, final, and severance checks
Compliance
- Multi-state payroll tax compliance
- 941, 940, state, and local filings
- W-2 issuance and year-end reconciliation
- Payroll tax notice response and abatement requests
Benefits & reporting
- Benefit, 401(k), and garnishment deduction mapping
- Workers' comp audit support and pay-as-you-go setup
- PTO accrual tracking
- Labor cost reporting by department and location
Where the money comes back
Every engagement is scoped against a return: cost removed, margin recovered, cash pulled forward, or exposure closed.
State payroll tax setup
Correct state payroll tax setup before the first paycheck in a new state avoids retroactive penalties. Late setup fees and back interest in a single state commonly run $500-$2,000 per incident.
Correct worker classification
Getting W-2 versus 1099 classification right up front avoids reclassification exposure. A misclassified worker discovered on audit can trigger back payroll taxes, penalties, and interest that often exceed $5,000 per worker.
On-time quarterly filings
Filing 941s, state withholding, and unemployment returns on schedule avoids the compounding late-filing and late-deposit penalty structure the IRS applies, which starts at 2 percent and climbs with each missed deadline.
Workers' comp audit preparation
Payroll records mapped to correct class codes going into an annual workers' comp audit prevent a premium true-up surprise. A misclassified job code on a $2M payroll can shift premium by thousands.
What actually lands in your inbox
Payroll run confirmation
Every payrollConfirmation of gross pay, withholdings, and net pay for every employee and contractor in the run, giving you a record before funds move.
State payroll setup file
One-time (per new state)Multi-state payroll tax setup file for each state you hire in, documented for your records.
1099 and contractor tracking log
QuarterlyRunning log of contractor payments tracked against the $600 filing threshold, so year-end 1099 issuance is a confirmation step, not a scramble.
Quarterly payroll tax filing package
QuarterlyFiled 941, state withholding, and unemployment returns with copies delivered for your records, confirming your filings are current.
PTO accrual and liability report
MonthlyAccrued PTO balances by employee, used to track your balance sheet liability and answer employee PTO balance questions without manual lookup.
Workers' comp audit support packet
AnnualPayroll records organized by class code and mapped to your policy, ready to hand to the auditor and reduce the risk of a premium dispute.
What working with us feels like
One payroll contact, multi-state
A single point of contact manages payroll tax compliance and filings across every state you operate in, so you are not coordinating with a different rep per state.
Same-day payroll processing
Payroll is processed and funded on the schedule you set, with same-day confirmation once it runs, so employees and contractors are paid without you tracking a batch.
Notice response within 48 hours
Any IRS or state notice tied to payroll is triaged and responded to within two business days, so you are not left guessing whether it is serious.
New-hire onboarding in one form
New employees and contractors are onboarded through a single intake form covering tax withholding, direct deposit, and benefits elections, cutting your admin time to minutes per hire.
Benchmarked against the usual option
- Multi-state payroll tax complianceHandled reactively after a notice arrivesSet up proactively before first paycheck in a new state
- Worker classificationDetermined informally, rarely revisitedReviewed against IRS and state tests before hiring
- Notice handlingOwner opens notice, unsure how to respondTriaged and responded to within 48 hours
- Filing cadenceFiled close to or past deadlineFiled ahead of every quarterly and annual deadline
- Garnishment administrationManually calculated, inconsistently withheldSet up and withheld per order, tracked to satisfaction
Your first 90 days
- Week 1
Payroll setup audit
Existing state payroll tax setup, worker classifications, and current payroll setup are reviewed for gaps before the first run under NEXACC management.
- Day 30
First clean payroll cycle
First full payroll cycle runs with corrected classifications, updated deduction mapping, and confirmed state payroll tax setup for every location employees work in.
- Day 60
Quarterly filing readiness
First quarterly filing package is prepared and filed on schedule, with copies delivered for your records.
- Day 90
Workers' comp and PTO systems live
PTO accrual tracking and workers' comp class code mapping are fully documented, so the next audit season starts with organized records, not a scramble.
Platforms included
Configuration, integration, and day-to-day administration are part of the fee — you are not billed to keep your own systems running.
The cost of leaving it alone
Missed state payroll setup before first payroll
Running payroll in a state before its payroll tax setup is complete can generate back taxes, penalties, and interest once the wages are identified.
Worker misclassified as contractor
A worker reclassification can require back payroll taxes plus penalties, often discovered years after the fact with interest accrued.
Late or missed quarterly tax filing
Federal 941 penalties start at 2 percent of unpaid tax and escalate with time, compounding with any related state late-filing penalties.
How we run it
- 01
Audit
Existing payroll, tax setup, and classifications reviewed for exposure.
- 02
Set up
Payroll tax setup gaps identified and filing calendars built.
- 03
Run
Payroll processed on schedule with pre-run approval from you.
- 04
Reconcile
Quarterly tie-out of filings, ledger, and W-2 wages — no year-end surprises.
Why clients choose us over the firm down the street
Multi-state setup included
Most payroll providers hand you a form and wish you luck. We handle the compliance work end to end.
Notices handled
Payroll tax notices come to us and get answered — not forwarded to you.
Platform-agnostic
ADP, Gusto, QuickBooks Payroll, Paychex — we run yours instead of forcing a migration.
Tied to the ledger
Labor cost lands in the right department and class automatically.